Accounts Payable / Accounts Receivable Specialist

We are looking for a detail-oriented AP/AR Specialist to own the day-to-day finance operations for Spreetail UK and Spreetail Germany. This is a high-ownership role covering the full accounts payable and receivable cycle: invoice processing, supplier payments, credit control, billing, reconciliations, and assisting with the month-end close.

In this role, you will work closely with merchants, suppliers, and account managers to keep our books accurate and our cash position clean.

How you will achieve success:

• Inbox & Query Management: Own the shared finance inboxes for Spreetail UK and Germany, triaging and responding to all supplier invoices and finance queries.

• Inventory & PO Matching: Match inventory invoices against purchase orders in Linnworks, systematically investigating and resolving any discrepancies.

• Freight Invoice Ownership: Hold freight invoices missing POs and collaborate closely with merchants and suppliers until resolution.

• System Uploads & Compliance: Upload invoices weekly into Xero for both entities, and ensure German AP/sales invoices are submitted to Datev for audit compliance.

• Ledger & Bank Reconciliations: Upload bank statements and reconcile all payments, AP ledgers, cashflow trackers, and supplier statements across Xero.

• Credit Control Operations: Manage credit control for all platform services accounts, monitoring outstanding balances and promptly following up on overdue accounts.

• AR Reporting & Maintenance: Post and allocate cash receipts, raise credit notes, maintain accurate customer records, and distribute weekly credit control reports.

• Billing & Freight Recharges: Track and accurately issue freight recharge invoices to platform services customers in coordination with Account Managers.

• Month-End Close Support: Ensure all processed and uploaded invoices match perfectly with the P&L and Xero to support the broader finance team during close.

What experiences will help you in this role:

• Finance Experience: Proven background in an AP/AR or finance operations role, ideally within an e-commerce or multi-entity environment.

• Systems Expertise: Hands-on experience with Xero is required; familiarity with Datev, Linnworks, or Dext is highly preferred.

• Analytical Skills: Strong reconciliation capabilities and data accuracy, with the ability to maintain and update a cashflow spreadsheet.

• Multi-Entity Capability: Comfortable managing compliance and workflow demands across two different national entities (UK and Germany).

• Communication & Drive: Exceptional communication skills for managing external partners, paired with the self-starting ability to handle a busy workload independently.